Middletown USD

Field Trip Process (School Sponsored)
1. Teacher/Staff Initiates Request
  - Complete field trip application request with all details.
  - Please allow enough time to move through the complete clearance process.
    - Field Trip Application - High School/Loconoma
    - Field Trip Application - Middle School
1. Administrator Review and Approval
  - Principal reviews educational value, supervision, cost and transportation needs.
1. Site Secretary
  - Assign funding and confirm forms are completed entirely.
1. Transportation Arrangements
  - Transportation requests will be reviewed by the director. (bus, van, or parent drivers)
  - Director will confirm availability
1. Chaperones & Supervision
  - If chaperones or volunteer drivers are needed please list on application for clearance confirmation.
  - Should you be unaware at the time of the approval process please check in with the site secretary or district office for confirmation.
  - Volunteer Clearance Information
1. District -Level Approval
  - Superintendent approval.
  - Board approval for overnight and out-of-state.
  - Volunteers will be reviewed for clearance.
1. Completed Process
  - Requester will receive a completed copy after it has gone through the entire process.
  - Site secretary will receive a copy for processing and follow - up.
  - District Office will receive a copy for board approval (if applicable).
  - Business Dept will receive a copy for billing.
  - Transportation will receive a copy for processing.
1. Permission Slips
  - Send parent permission slips including trip details.
    - Student Permission Slip - Single Event
    - Student Permission Slip - Multiple Events
  - Send copy to the Nurse (if applicable).
  - Copies of all permission slips should accompany the driver of the bus, van, or parent volunteer.
1. School Lunch
  - Complete school lunch form.
  - Please complete at least 5 days prior to the trip.

Athletic Events

Athletic Transportation Request
- AD will request transportation through google form.
- Athletic Transportation Request Form
Athletic Permission Slips
- Each athlete should have a permission slip on file for each season.
- Form should accompany each student for every event whether on a bus with coaches, van or personal vehicle transportation.
- Student Permission Slip
Overnight Athletic Event

1. Complete field trip application request with all details.
- Field Trip Application - High School/Loconoma
- Field Trip Application - Middle School
1. Administrator Review and Approval
  - Principal reviews and signs off for approval.
1. Site Secretary
  - Assign funding and confirm forms are completed entirely.
1. Transportation Arrangements
  - Transportation requests will be reviewed by the director. (bus, van, or parent drivers)
  - Director will confirm availability
  - Anyone driving a van, coach or volunteer, needs to make sure that all fields on the van check out form are completed.*Form is found within each van at the time of check out.
1. Supervision & Volunteer Drivers
  - If chaperones or volunteer drivers are needed please list on application for clearance confirmation.
  - Should you be unaware at the time of the approval process please check in with the site secretary or district office for confirmation.
  - Volunteer and Driver Clearance Information
1. District -Level Approval
  - Superintendent approval.
  - Board approval
  - Volunteer drivers (if applicable) will be reviewed for clearance.
Parents who do not wish to use the District to provide transportation.
- Complete Transportation Exemption Form
  - Transportation Exemption Form - High School
  - Transportation Exemption Form - Middle School
- Completed forms will be sent to the site secretary.
- Site secretary will keep a list and communicate with the Athletic Director(s).

Name of Form:	What Form Should I Choose:
Request for Staffing	Request for a position to be posted due to new position or staff replacement.
Personnel Action Form	To be completed when hiring a new staff member or a change in assignment for a current staff member. NOT FOR COACH OR STIPEND
Permission to Participate	Permission slips to send to parents.
Spanish Permission to Participate	Spanish permission slips to send to parents.
Request for Extra Duty	Pre-approval form for extra duty/extra time need to complete a task or project
Special Ed Transportation Waiver-Spanish	Special Ed transportation waiver-Spanish
Special Ed Transportation Waiver	Special Ed transportation waiver
Oath and Affirmation	This is a document to be completed at the time of hire. Required document.
Clearance to Drive Personal Vehicle	This form needs to be completed each year to clear your vehicle for student transportation.
Classified Employee Evaluation	Form to use for Classified Evaluation. Once it is completed you will need to print, review and have employee sign.
Hold Harmless Form	This form must accompany a facilities request for outside entities.
Substitute Sick Leave Request	Classified and certificated subs use this form to request available sick leave.
Worker's Comp	All volunteers and employees need to have this form on file with the district office.
Stipend Request Form - Induction Mentor	If you are an induction mentor and have completed your assignment.
Stipend Request Form - EL Site Reps/ Testers	If you are an EL Site Rep or Tester and have completed your assignment.

Cobb Mtn Elementary

Name of Form:	What Form Should I Choose:
Event Support Request-CME	Request for Facilities to set up, take down, clean up before and after events.
Field Trip Application-CME	Application/ Transportation request is filled out by Teacher in Charge
Field Trip Bag Lunch Request	This form is required if students are in need of a bag lunch for a field trip.
Personnel Action Form (Stipend)	Use this form when submitting a staff member to the board to receive a stipend.
Request to Attend a Conference	Use form to request to attend a conference
Staff Member Stipend Request	Use this form to request your stipend after duties have been completed.

Coyote Valley Elementary

Name of Form:	What Form Should I Choose:
Event Support Request-CVE	Request for Facilities to set up, take down, clean up before and after events.
Field Trip Application -CVE	Application/ Transportation request is filled out by Teacher in Charge
Field Trip Bag Lunch Request	This form is required if students are in need of a bag lunch for a field trip.
Personnel Action Form (Stipend)	Use this form when submitting a staff member to the board to receive a stipend.
Request to Attend a Conference	Use this form to request to attend a conference.
Staff Member Stipend Request	Use this link once you have completed your extra duty.

Minnie Cannon Elementary

Name of Form:	What Form Should I Choose:
Event Support Request-MCE	Request for Facilities to set up, take down, clean up before and after events.
Field Trip Application-MCE	Application/ Transportation request is filled out by Teacher in Charge
Facility Use Application - MCE	Application for use of the campus
Personnel Action Form (Stipend)	Use this form when submitting a staff member to the board to receive a stipend.
Request to Attend a Conference	Use this form to request to attend a conference.
Stipend Request Form	Use this form when your assignment or extra duty is complete and stipend is needing to be paid.

Middletown Middle School

Name of Form:	What Form Should I Choose:
Event Support Request-MMS	Request for Facilities to set up, take down, clean up before and after events.
Field Trip Application-MMS	Application/ Transportation request is filled out by Teacher in Charge
Personnel Action Form (Stipend or Coach)-MMS	Use this form when you are hiring a coach or selecting a staff member for a stipend.
Coach Stipend Request	This form is to be used when a coach has completed the season, turned in all equipment and is ready to be paid.
Employee Stipend Request	This form is to be used when the employee has completed their extra duty assignment.
Request to Attend a Conference	Use this form to attend a conference
Student Transportation Exemption Form	Use this form when parent does not want to utilize school transportation for a field trip.

Middletown High School

Name of Form:	What Form Should I Choose:
Event Support Request-MHS	Request for Facilities to set up, take down, clean up before and after events.
Field Trip Application-MHS	Application/Transportation request is filled out by Teacher in Charge
Personnel Action Form (Stipend or Coach)- MHS	Use this form when you are hiring a coach or selecting a staff member for a stipend.
Coach Stipend Request-MHS	Use this form to request stipend to be paid after season is completed and equipment is turned in.
Employee Stipend Request Form-MHS	Use this form when requesting a stipend to paid after the extra duty is completed.
Request to Attend a Conference - MHS	Use this form to request to attend a conference.

Department Specific Forms:

RESOURCES/PLANS/INFORMATION

Clink the titles below for more information.

Need an ID card please complete the form below.

ID Cards 24-25 Form

How to submit a document to the MUSD Board agenda?

Resources/Forms/Information

Field Trip Clearance Process

Athletic Events Permissions and Procedures

Athletic Events

Cobb Mtn Elementary

Coyote Valley Elementary

Minnie Cannon Elementary

Middletown Middle School

Middletown High School

Department Specific Forms:

RESOURCES/PLANS/INFORMATION